e-Polite® includes a series of functions that makes it not only a solution for compliance with current anti-spam regulations but also a tool for improving corporate productivity.

FUNCTIONS

§    Compliance with the Information Society Services Act

Your company will comply with the Act, avoiding the sending of e-mails to people who have not authorised the use of their details for commercial purposes and offering a simple and free cancellation mechanism in each e-mail.

§    Automatic Cancellation Service

e-Polite® automatically processes cancellation requests, adding the e-mail of the addressee requesting it to the table of forbidden addresses, thus saving on administration time. 

§    Automatic Authorisation Service

You can collect the express authorisation of addressees to receive commercial communications by e-mail by including the e-Polite® automatic authorisation service on your website.  (“double opt-in” authorisation)

§    Automatic multi-language services

Allows for the automatic authorisation and cancellation services to be published in different languages. 

§    Distribution lists

Allows for distribution lists to be created to send mass e-mails from any e-mail client.

§    Multiple message footnote support

Allows for different footnotes to be inserted into outgoing e-mails, in line with filtering rules. 

§    Includes process monitor

e-Polite 2.0 includes a display to monitor the messages being processed to detect any system or communications problems. 

§    Productivity control

e-Polite® enables you to improve productivity by controlling the personal use of e-mail in your company.  You can monitor and even block it without infringing the right to privacy of your employees, as you do not need to access the contents.

§    Mode of action configuration

You can choose how the application behaves: 

§          SEVERE: Only explicitly authorised e-mails are sent. 

§          MODERATE: Explicitly forbidden e-mails are not sent. 

§    Configuration of “Processing rules”

e-Polite Filter is an outgoing e-mail filtering system that enables you to configure processing rules by SENDER and ADDRESSEE, acting as an e-mail firewall.  It checks whether the addressee addresses are authorised or forbidden and provides a transmission log. 

§    Consulting the activity log

You can view the e-mail transmission log for your organisation and filter your queries by source, destination, date and permitted or refused messages. 

§    Parameterisable messages

Using the administration panel you can customise the text in the footnotes on outgoing messages - to offer the addressee the possibility of cancelling transmission permission – in the return message to the sender of unauthorised e-mails, in the automatic cancellation service and in the automatic registration service. 

§    Managing source and destination items

You can group source and destination items into lists for easier configuration of the filtering lists. 

§    Displaying outgoing e-mail queues

You can display all pending transmissions from the Queue Management option.

§    Remote administration

The application administrator may remotely access the system over the internet from any PC, identifying him/herself using his/her login and password.